December 2, 2012
Best Practices for Managing Your Personal Workflow
In a world where we are constantly bombarded with information, your mind may feel like an internet browser with 600 tabs open at once. It's easy to feel overwhelmed by personal task management.
While many companies have policies in place for periodic password changes, this alone isn’t enough to protect information from a data breach. Here are some additional do’s and don’ts to help keep your sensitive passwords secure.
Do: Use a Password Manager
Password managers offer simple, encrypted password storage for various websites and accounts in one central location. Whether you can count your online accounts on one hand or keep them saved on hundreds of bookmarks, it’s important that passwords vary in characters but not in strength. A password manager makes this effortless.
Some of our top picks include:
- Dashlane
- Keeper
- LogMeOnce
- Sticky Password Premium
Rather than writing down passwords on Post-It’s and notebooks with questionable security, each one will be safe and secure in your password vault.
Don’t: Overlook Password Creation Criteria
If you don’t have it already, your company should set up specific criteria that every employee needs to follow when creating or updating passwords. That way, the IT department can have more assurance that passwords won’t be easily broken.
Requirements can include:
- High character count
- Special characters
- Non-repeating passwords
- Random & complex passwords
Do: Take advantage of Two-Step Verification
Many sites have added a two-step verification process to log in to an account. This will require the user to attach a phone number to an account so that upon login, the site will prompt the user to input a code sent to that number.
By adding a second step, hackers won’t be able to access accounts without access to the attached phone number, adding an extra layer of protection.
Do: Consider a Comprehensive Data Security System
Password protection is a great first step, but keeping company information safe on all fronts might require a more robust solution. Most importantly, companies need to be proactive to prevent problems before they have a chance to begin.
At Pacific Office Automation, our team of office solutions experts provides customized data security solutions not only for password protection, but for compliance requirements, document management, and more.
Interested in learning more about preventing cybersecurity issues across your company? Read our blog on data security in mobile printing.
Blog Categories: Business Tips