Fax machines heralded in an era of sending and receiving documents until email came along and became the office darling of message delivery. Most people consider the fax machine to be a clunky relic of the 1980s, like car phones and shoulder pads. Indeed, fax machines were once cumbersome to use, inefficient and wasteful. With improved technology, fax servers have changed. Now, faxes are sent as fast as emails, and in some cases, are the superior choice.
Almost three-quarters of U.S. businesses still rely on faxing to send mission-critical documents. Whereas anyone can send an email, faxes require signatures and can be considered legally binding documents. Faxes also provide greater data security. Unlike emails, faxes don’t carry the threat of malware or viruses. They are HIPAA-compliant and provide a tangible audit trail.
At Pacific Office Automation, our mission is to streamline workflow processes so our customers can operate at peak productivity. The ancient dial-up fax machines were time consuming and wasted a great deal of paper; not to mention the low-quality ink made the finished product often unreadable.
Fax servers change faxing weak spots because they operate on the network. That means employees can send a fax electronically from their desk or mobile phone, and the server sends a delivery notification via email. Incoming faxes are stored electronically and delivered to the pertinent people.
Remember the days of junk faxes? Most documents that came off the fax machine went directly into the recycling bin. At Pacific Office, we want to save our customers time and money on wasteful practices. Our fax servers intuitively cut down redundant faxes and can block numbers that send junk faxes.
The fax is back, smarter and faster. Contact Pacific Office Automation today to find the best fax machine for your business.