April 22nd is Earth Day, which serves as a good reminder for companies to evaluate their waste reduction policies. At Pacific Office Automation, we believe sustainability is good for the planet and your bottom line. The cost of paper and ink is a necessary expense, but it’s also one that can be reduced.
Maybe setting out recycling bins in the mailroom and near the copy machine is the extent of your paper recycling efforts. From a cost-containment perspective, the goal should be to reduce the amount of paper ending up in those bins. Technology has made it easier than ever to reduce paper and ink use and therefore save on your overall printing costs. Here are a few simple recycling tips to reduce waste in your office:
Invest in a Multifunction Printer
An MFP automatically cuts down your paper input by storing scans, faxes, and copies electronically. Instead of printing those documents, they can be shared and edited across the network. We have some tips on utilizing these printers as a bonafide workplace assistant.
Utilize Your MFP’s Paper and Ink-saving Features
Most printers come with a variety of energy-saving options like double-sided printing. Some multifunction printer/scanners will intuitively delete duplicate print jobs in the queue and recognize which documents should be printed in black and white.
Take Advantage of Pacific Office’s Print Track and Control Solution
This solution tracks your printing activity in a variety of ways. It works by requiring employees to log in to print, copy, scan, or fax. You can also identify which machine or application is using the most paper and ink. If you have a high-cost printer or copier for marketing materials, for instance, you can set security features that only allow certain employees to use it. This feature has the added advantage of improving data security as well.
If you’re looking to reduce, reuse and recycle this month, we can help. From recycling empty ink cartridges, finding the right all-in-one printer, to going completely paperless, Pacific Office has plenty of achievable milestones in attaining a sustainable business design.
Contact Pacific Office today to find out how to cut printing costs and lighten your organization’s carbon footprint at the same time.