Walk into any office supply store to buy printer ink, and you might walk away with severe sticker shock: It can cost upwards of $80 per ounce! At that rate, the print should be in 14 karat gold or smell like a fine Parisian perfume, as far as we are concerned.
What's worse, that precious liquid seems to last just long enough until the next urgent print job. In fact, so many people complained that their ink cartridge's life span seemed to be shorter than usual that Consumer Reports decided to investigate. Their findings: Many of the top brands' printers are incredibly inefficient when it comes to ink use per page. A number of printers use ink to run maintenance chores, so some of the ink never even ends up on the page. Printers that remain idle actually end up using more ink, because they run maintenance programs if the machine has not been used recently. That means that in one year, the average person will have spent more money on ink cartridges than he or she did purchasing the actual printer, even if it does not get much use.
The high cost of printing can be downright eye-popping for office managers and business executives, too. There are ways to help rein in those costs, though. Many multifunction printing devices (MFP) come with built-in tools or software applications to help save on printer ink.
Pacific Office Automation works with the most trusted manufacturers in the industry, whose machines have becoming incredibly efficient. They automatically delete duplicate printing jobs or jobs that have been hanging around in the printer queue too long. Typically, they can also decipher which jobs should be printed in black and white ink, and which should be printed in color.
For organizations with large fleets of printers, managing printer output can feel a little like herding cats. Pacific Office Automation can help organizations take control of their machines with print track and control solutions. We provide printer reports that show who is printing, where they are printing, and how often they are printing. Organizations can use this information to activate printer authorization settings. This cuts down on printer costs but can also be a valuable data security tool.
Of course, most documents do not need to be printed anymore; therefore, most multifunction printing devices that Pacific Office Automation sells will distribute incoming faxes and scans via email. Documents that are stored on a network can be manipulated and shared electronically rather than in the paper form.
Even in this day and age, though, the paperless office remains elusive for many companies. Contact Pacific Office today to find out how we can save your organization time and money on printing costs.