Multifunction printers by their very nature are time- and cost-savers for any type of organization. Combining the tasks of printing, copying, faxing and scanning into one machine, MFPs also serve as document managers and productivity enhancers. So managing those MFPs, whether a few machines or an entire fleet across a number of departments and locations, should be equally easy. In fact, at Pacific Office Automation, our motto is, “Problem solved.”
Installing MFP support software can help an organization maximize their investment in a number of ways:
- Increased productivity. An MFP that malfunctions in the middle of a time-sensitive printing job can bring productivity to a screeching halt. MFP support software offers a proactive approach to ensure that doesn’t happen. Administrators receive alerts via email or text message when paper levels, toner levels or memory levels are low, or if some other type of attention is needed, like a printer cover being open.
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Money saved. Printing costs can run wild if left unchecked. Is someone in the organization printing all of his emails in color? Does one machine run out of toner much quicker than others? Are duplicate printing jobs wasting paper and ink? MFP support software can identify these types of trends by examining stored print jobs so management can respond accordingly. It can also implement print controls, limiting color printing for instance. Some MFP support software can even intuitively allocate jobs to the most cost-efficient machine for the task.
- Time saved. Administrators can perform a variety of tasks from one point of control with MFP support software. They can install, configure, troubleshoot, manage and update all of the devices on the network from one screen. Installing MFP support software is quick and easy, too. All that is needed is a web browser; there is no extra hardware necessary.
By outsourcing MFP network management to Pacific Office Automation, organizations can improve workflow management even further. Contact us today to find out how we can help solve your problems.