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Why Managed Print Services for Higher Education Just Makes Sense

October 17, 2016

The typical university is home to thousands of printers, copiers, and mobile devices, often from various manufacturers, spread across the campus. With such a huge fleet of machines, there are bound to be compatibility issues and workflow interruptions, not to mention gargantuan paper consumption and unplanned expenses. To combat these problems, many colleges are turning to managed print services to curb spending and create a central point of control.

For many universities, average printing costs comprise nearly 10% of their operating budgets. Because much of the paper they produce ends up in the recycling bin, these schools are essentially throwing away hundreds of thousands of dollars per year.

Printing costs can be especially tricky to track because expenses are spread across so many departments. Print management services offer the full picture of a university's printing costs and identifies areas that can be streamlined. For instance, a university may be able to consolidate its fleet by using multifunction printers that combine printing, copying, faxing, and scanning in one. Managed print services can also identify wasteful printing practices by machine, application, or user and implement controls to boost efficiency.

Managed print services also include:

  • Consolidation of orders through one central point of command, reducing unnecessary inventory and cutting the costs of paper and ink.

  • Real-time monitoring of multifunction printers to reduce the number of help desk calls and unscheduled maintenance.

  • Consolidation and automation of software installations and upgrades.

  • Reduction in printing costs with integrated workflow solution encouraging the sharing documents electronically.

Perhaps the most significant benefit of managed print services? All of your university's monthly printing costs delivered in one tidy invoice.

At Pacific Office Automation, our motto is Problem Solved. We offer comprehensive managed print solutions for universities and colleges, including print track and control, sophisticated monitoring and analytical reporting to identify wasteful printing and improve workflow. Contact us today for a free assessment.

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