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Spring Has Sprung: Spring Cleaning & Maintenance Tips for Your Office Equipment

March 27, 2018

It’s that time of year again—we’re dusting off the winter cobwebs and freshening up our homes and offices for Spring. While you’re in a mindset for workspace cleaning, don’t overlook the printers and copiers around the office. Here are a few easy spring cleaning tips for your office equipment.

Cleaning Your Printer, Scanner, or Copier

Especially for high-usage office equipment, it’s important to perform regular upkeep so printers and copiers continue working at their best. Not only will periodic cleanings help to extend the life of your devices, but also save you time and money down the road by preventing costly repairs that can come with poor upkeep. It might even solve the problem of your printers not printing.

Follow these tips for DIY maintenance; if you need a more in-depth cleaning, our office equipment specialists are ready to help.

  • Using a cotton swab dipped in distilled water*, wipe any excess ink or dust off the outside of your ink cartridges.
  • Use glass cleaner sprayed on a soft cloth to wipe down the scanner plate.
  • Dust the outside of the machines with a damp cloth.

*Use distilled water rather than mineral water to prevent buildup of mineral residue and scratches from invisible particles.

Tidying Up Miscellaneous Office Supplies

Noticing a family of dust bunnies beneath your desk? They can build up fast. To start, keep electronic equipment in well-ventilated areas to help minimize dust collection. Reign in unruly computer and phone cords with guides, and don’t forget to wipe them down regularly for dust.

Keyboards are also a major culprit for collecting dirt, dust, and food crumbs. Use a damp cloth to wipe down the keys, and turn it upside to empty out excess particles. Still dirty? Use compressed air between the keys for a deeper clean.

Maximizing Your Office Workflow

In addition to providing top-quality office equipment and software solutions, it’s also our goal to help you maximize the life of your printers, copiers, and scanners. Make a habit of performing regular upkeep on your equipment so that your workflow doesn’t suffer. As always, if printer maintenance is beyond your ability, we’re here to help. Give us a call for support at any time at (888) 896-9029.

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