How to Fix and Streamline Pain Points in Office Workflow

May 15, 2019

Feeling some slowdowns across the office? There are ways to fix this. Plan out a comprehensive assessment of the entire organization to identify bottlenecks and areas for improvement. At the end of 2018, we showed you how to conduct a workflow audit to identify pain points. Now, learn how to fix and streamline those pain points.

This process should involve the following steps:

• List out all workflows that need to be improved.
• Collaborate with managers to ensure all teams’ workflows are covered.
• Narrow the list by only focusing on high-priority workflows.
• Task teams with revising their respective workflows.
• Review & implement new workflows.

Prioritize Where to Focus Resources

After working with business departments to determine slow downs and pain points, it’s important to rank each workflow in terms of importance to the bottom line and where the greatest improvements can be made. Focus on higher priority tasks first before moving on to those that need minor revisions.

Remove Any Unnecessary Tasks

As you’re going through workflow improvements, you’ll likely find places that have redundant or unnecessary steps. Often, these areas can be automated within the larger task or streamlined with better office equipment. Don’t be afraid to talk with team members to find out where they feel time isn’t being used most effectively.

Train Teams on New Workflows

After identifying workflow issues and creating new processes, it’s now time to implement these new workflows across the company. Notify all teams about the changes, and schedule group trainings to ensure everyone is up to speed and on the same page moving forward. It’s normal to continue adjusting as employees get used to the change, so don’t be afraid to embrace ongoing improvements.

Partner with a Workflow Expert

We know your time is money. That’s why we provide leading workflow solutions to improve productivity and efficiency across your office. Contact our team at Pacific Office Automation today for custom-tailored workflow solutions for your business.