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Go Paperless with Electronic Document Management Systems

February 26, 2013

“Going paperless” is not just about going green. While it does reduce an organization’s carbon footprint, converting to an electronic document management system is beneficial to the bottom line. The time it takes to retrieve a paper document, even in the most organized office, is time wasted. Add to that the time it takes to copy, scan or email the document if it needs to be distributed, and an entire day might be wasted on pure logistics. Also, with paper systems, documents can easily be altered or get lost as they move through different departments.

More and more, organizations are going paperless — not just to reduce their carbon footprints, save money on printer supplies and paper or save money on storage costs — but because it helps improve workflow management. These days, sophisticated search tools can file and retrieve documents within seconds. Because they are already in electronic form, they can be shared just as quickly—no need to make a special trip to the scanner or copy machine.

For document-intensive businesses, the time and cost-savings of going paperless are substantial. Not only are files readily available, enhanced security features also control who can see, share and change such files. Protecting sensitive information has never been more important. In the digital age, consumers rely on businesses to protect their information and will kindly go elsewhere to organizations that lack reliable data protection. In some industries, failing to do so can result in hefty fines.

The advantages of going paperless are obvious, but undertaking that change can be daunting, especially for document-intensive organizations such as law firms, medical offices and accounting firms. As document management specialists, Pacific Office Automation can help make the process of going paperless easy. Our facilities management experts can perform all of the scanning and indexing of old files and design a custom archiving strategy that works for your business. Contact POA today to find out how we can help you implement an electronic document management system that works for you. 

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