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Don’t Skimp on These Key Features in Your Next Office Printer

October 16, 2019

As technology continues to improve, new features are constantly being added to devices. When it comes to shopping for printers, it can be difficult to determine which components are truly necessary. Below is an introductory printer buying guide to help with the features that are actually going to make a difference in your business operations.

Print Speed

A printer’s pages per minute (PPM) tells you how quickly it can produce pages. Keep in mind that PPM refers to a page of black text, so any colors or graphics will likely take longer. While an average consumer printer may only print at 5PPM, there are business-focused models available with an advertised 65PPM. Consider your printing needs when selecting a range for your office.

WiFi Connectivity

As more documents are being produced and edited on mobile devices, seamless integration across all platforms is becoming increasingly important. Having the ability to print from any device at any time will play a huge role in keeping your processes running smoothly, and a WiFi-enabled printer will save a lot of time and frustration along the way.

Print Quality

Depending on your business needs, you have leeway in the print quality you choose. However, regardless of whether you’re printing black and white text documents or detailed photos, a printer’s dots per inch (DPI) is worth noting. DPI denotes the resolution of the print - if you have a 700 DPI printer, it’ll print 700 dots horizontally and 700 dots vertically per square inch of the sheet. While a higher DPI indicates a higher resolution and better quality, a safe baseline for simple business documents is around 600 DPI. If you’re looking for more professional quality, you’ll want to aim for around 1200 DPI.


Duplex printing allows printing on each side of the page so you don’t have to manually feed or adjust. Not only will this make printing a breeze, but it’ll save a lot of time for all of your employees.

Duty Cycle

The duty cycle is the number of pages a printer can produce each month and is especially important to note when it’ll be used in an office setting. It’s common to find a promised range of anywhere from 8,000 - 250,000 pages per month depending on the printer, but it’s recommended that you round up to ensure the duty cycle never falls short of your needs.

Finding Your Next Printer

While there is still a wide variety of other features that may be beneficial to your office, this printer feature comparison will get you on the right track to find the perfect printer. For expert advice or customized solutions, reach out to our team at Pacific Office Automation.

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