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4 Tips to Saving Paper in Your Office

April 30, 2013

The Economist recently posed the question: “Whatever happened to the ‘paperless office’?” Good question. For decades now, experts have predicted technology will enable workplaces to greatly reduce and even eliminate paper use. Yet most offices remain inundated with paper. Though recycling efforts help keep paper out of landfills, paper production remains an energy-intensive process that emits harmful greenhouse gases.

Even if a paperless office seems too lofty a goal, businesses can take a few steps to save paper.

  • Tip #1: Invest in paper-saving technology. Most multifunction printers on the market these days offer a bevy of paper-saving options such as double-sided copying and printing as well as sophisticated print preview options that reduce unwanted hard copies. Today’s printers are also highly intuitive and can automatically delete duplicate or old print jobs hanging in the queue.
  • Tip #2: Limit hard copies. Scan documents and then distribute them via email instead of printing out multiple copies. Save paper by sending and receiving faxes electronically.

  • Tip #3: Invest in a records management system. Pacific Office Automation are experts at converting paper files to electronic files and designing custom archiving strategies for easy access, enhanced security and better storage.
  • Tip #4: Utilize print track and control. You have to know where you are to know where you are going. The first step is finding out how much paper your organization is using and then taking the necessary steps to reducing. For large fleets of printers, Pacific Office Automation offers managed print services that provide sophisticated equipment monitoring and analytical reporting to show organizations exactly where their printing costs lie and then enabling print control functions to limit who can print what and where documents should be sent to keep costs down.

After all, high paper consumption is a business expense, in addition to being unfriendly to the environment. Saving paper also means saving on purchase costs, storage costs, disposal costs, printing costs, and even security costs. Why not save your business some money while also saving the planet?

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