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Office Solutions for Small Business

May 26, 2016

When you're running a small business, it may feel more like you're running on a hamster wheel: You keep going around in circles, and no matter how fast you go, it feels like you're not getting anywhere. With so many hats to wear, small business owners must stay on top of daily management tasks, while also brainstorming big-picture ideas on how to improve margins with greater efficiency. Who has time for all that? Thankfully, technology can do a lot of the work for you. We address some common problems that small-businesses face and the simple solutions to those issues:

Problem: Printing costs are too high.

There's no doubt that printing can be very expensive. Printer ink, after all, is ounce for ounce as expensive as fine champagne and designer perfume. However, there are a number of strategies to combat high printing costs. The easiest is to purchase a multifunction printer (MFP) with cost-saving features. Today's MFPs automatically delete duplicate print jobs, ensure that simple drafts are printed in black and white instead of color, and automatically print on both sides of the paper. Plus, users can scan and print digital documents for editing and sharing, thus reducing the need to print a physical document. Since MFPs combine scanning, faxing, copying, and printing in one machine, you'll save on equipment and energy costs. Pacific Office Automation can provide you with customized solutions for purchased or leased small business printers.

Problem: You're unable to manage your printing costs.

Even if you buy or lease a highly efficient MFP, your printing costs can run wild if employees are printing a significant amount of documents or sending all of their emails to the color printer. Pacific Office Automation's Print Track and Control system puts the power back in your hands. With detailed reports, track printing activity by user, machine, or even application so you can rein in printing costs.

Problem: You're worried about data security.

Data protection is a significant concern for every business. A data breach can result in steep fines and even loss of business. Small businesses can be especially vulnerable to cyber attacks because they typically have fewer resources to put toward data protection. Outsourcing data security can be a smart move for small business data protection, due to data security's highly technical and fast-changing nature.

Problem: You don't have the time or in-house staff to deal with daily IT hassles.

Outsourcing IT management may seem like just another expense, but it can save you major headaches in the long run. An IT manager does it all for you: the software upgrades, data encryption, password retrieval, server maintenance, and backup recovery. That way, you can focus on your business and will face less downtime when hit with IT issues. Pacific Office Automation offers the full gamut of small business IT management services from onsite support to disaster recovery.

Problem: Your document management system is a mess.

Small inefficiencies can drag down your entire workflow. Just think of how much more productive you could be if you were able to find documents in mere seconds. Pacific Office Automation can help you set up a document management system that is organized, user-friendly, and easy to search.

For 40 years, Pacific Office Automation has been helping small business solve their workflow problems. Contact us today to find out how our office solutions can help save your business time and money.

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With offices in Oregon, Washington, California, New Mexico, Arizona and Utah, Pacific Office's top-notch sales team and technicians are quick to respond to service and repair requests and offer overall technical support.

Call or e-mail us today to learn more about our multifunction printers, IT services or submit a service work order. We'll be there to help you say, "Problem Solved."

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