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How Managed Print Services Can Help Expose True Printing Costs

August 09, 2016

Do you know how much printing is costing your business? If not, you're not alone. Tracking true printing costs can be difficult and time-consuming. The actual printing cost-per-page must factor in capital expenditure, maintenance, electricity, support, and supplies.

On average, businesses spend 5-10% of their total revenue on printing. While printing is a workplace necessity, managed print services can make it a more efficient, sustainable and affordable process. Managed print services can provide cost benefits in a number of ways:

  • Eliminate redundant print jobs by automatically deleting duplicate or abandoned print jobs and removing them from the queue.
  • Prevent unnecessary printing from high-cost devices. Most documents, for example, do not need to be printed in full color.
  • Track printing by user, device, or application to identify sources of high-cost printing. In fact, with Pacific Office Automation's Print Track and Control service, organizations can control who prints what and to which device. This can reduce printing costs as well as provide an extra layer of security by password-protecting documents or applications.
  • Downsize equipment by examining and reassessing printing needs. Many organizations have more printers and copiers than they need and would benefit from consolidating devices.
  • Provide real-time monitoring to prevent problems before they slow down productivity. Managed print service providers can handle scheduled maintenance and provide support so in-house IT staff members can focus on other tasks.
  • Manage supplies and ordering across the organization to avoid excess and outdated inventory.
  • Establish a set, predictable printing budget so there are no monthly surprises.

Managed print services cost benefits vary by business, but research suggests that law firms can slash printing costs by 41%, financial services firms by 33%, and health care organizations by 27%, simply by employing managed print services.

Cost benefits aside, managed print services offer:

  • Better productivity
  • Improved workflow
  • Enhanced security
  • Reduced carbon footprint

Whatever your needs, Pacific Office Automation can help. With more than 40 years of experience, our team can get you started with an introductory assessment, sophisticated monitoring, and analytical reporting to provide a clear picture of printing activities and costs. We are true partners to our customers, offering ongoing analysis and support to reduce costs and boost productivity as our clients' business needs change. Contact us today to begin reducing your printing costs.

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