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4 Benefits of Using a Multifunction Printer For Your Office

October 08, 2015

We hear the word "efficiency" tossed around in business, but what does it mean? For some CEOs, efficiency applies to employees and processes that make the best use of everyone's time. For others, efficiency boils down to cost versus productivity or even efficiency in terms of waste and energy reduction.

With today's technology, it's not uncommon for businesses to look for equipment or software that address all three: people, profits and the planet. Enter the multifunction printer.

What is a Multifunction Printer?

Multifunction printers are just what they sound like: office printers that perform a multitude of jobs. Multifunction printers (MFPs) combine printing, scanning, faxing and copying into one handy machine. That's the basic definition. There are thousands of MFPs on the market, each with different features, task capabilities, software and mobile apps, energy efficiency ratings, networking capabilities, and records management offerings. If you're undecided on whether or not to make the investment, here are four benefits of using a multifunction printer for your office:

1. Multifunction printers save you money.

MFPs cost more than a single-function printer, but they cost less than purchasing or leasing multiple pieces of equipment to copy, fax and scan. Plus, maintenance costs are lower because there is only one machine to take care of and restock with ink and toner cartridges.

2. MFPs reduce waste and energy costs.

Most MFPs have built-in energy- and waste-reducing functions. For instance, MFPs can prevent costly duplicate print jobs and come with "sleep" functions when not in use to conserve energy. In fact, many MFPs come with print track and control features to help organizations identify and rectify costly printing practices. Additionally, MFPs take up less room and require less electricity than a fleet of office equipment. Some MFPs today are so compact they can fit on a desktop.

3. They are huge time savers.

An MFP can perform so many tasks that it might feel like you've added another employee to the mix! That's because MFPs can free up significant amounts of employees' workload. Even if those time savings are measured in small increments — one minute to walk over to the printer and then over to the fax machine, ten minutes collating and stapling reports for a meeting, three minutes searching a filing cabinet for a hard copy of a document — those minutes add up over the course of a day, month, or year.

4. They offer more than just printing, scanning, copying and faxing.

Today's multifunction printers come equipped with a variety of useful features. Some MFPs come with security features such as security PINs to help protect sensitive information. Others come with mobile printing apps for teams who work in separate offices. Most of them act as digital records managers, storing documents for future editing and sharing.

One of the greatest benefits of MFPs is the variety available on the market today. For every business, there is an MFP that can meet nearly all of their needs and be within budget. In PC Magazine's list of the 10 Best Multifunction Printers, six of the 10 cost less than $500 to purchase.

The benefits of an MFP are clear. The part that can get confusing is how to find the right MFP for your business. Pacific Office Automation can help. With more than 30 years' experience of matching companies with the best office printers for their needs, we can offer custom solutions for every type of business. We work with the most trusted manufacturers in the business, offering top-quality Canon MFPs or Konica Minolta MFPs . Get in touch with us today.

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Call or e-mail us today to learn more about our multifunction printers, IT services or submit a service work order. We'll be there to help you say, "Problem Solved."

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